FIREFLIES AND RECAPRO COMPARISON
Compare Recapro and Fireflies.ai
Fireflies.ai is published in the United States by Fireflies.ai Corp. and stores data in the United States by default, on AWS and Google Cloud. Recapro offers a cloud hosted in France or an installation on your own servers. This page compares the two offers based on their public pages, consulted on October 16, 2026.
About this comparison. Fireflies.ai is a trademark of its publisher, Fireflies.ai Corp. Recapro is neither affiliated with nor endorsed by this publisher. This page is published by Recapro, one of the two vendors compared: the facts come from the public sources cited, and that context should be kept in mind.
Facts checked on October 16, 2026 against these sources, archived on the Wayback Machine. An error, an update or a right of reply: write to [email protected] and we will correct the page.
Fireflies.ai and Recapro: five verified differences
Findings recorded on October 16, 2026 on fireflies.ai and its help center. The sources and their archives are listed below the table.
Where data is stored and processed
By default, Fireflies stores and processes data in the United States, on AWS and Google Cloud. On the Enterprise plan, the Private Storage option lets you store data in your own AWS S3 or Google Cloud Storage space, in the European Union; processing stays in the United States. Recapro Cloud: data at rest in France at Scaleway (Postgres and object storage, fr-par region); in transit, Cloudflare terminates TLS.
Data transfer framework
Fireflies is registered under the EU-U.S. Data Privacy Framework and includes the European Commission’s standard contractual clauses (modules 2 and 3) in its data processing agreement. Recapro stores data at rest in France; Cloudflare, a US company, terminates TLS in transit.
Recording without a bot
The Fireflies Notetaker joins video calls. Without a bot, the Mac or Windows desktop app captures system audio; speakers then appear as “Speaker 1”, “Speaker 2”, and no audio file is kept. Recapro records from the mobile app or the desktop app, with no bot in the call.
Installation at the customer site
An installation of Fireflies on the customer’s servers is not publicly documented on fireflies.ai as of October 16, 2026. Recapro publishes an On-Premise offer, Fortress, whose price appears in its price list.
Without a connection
Fireflies does not document transcription without an internet connection as of October 16, 2026. The Recapro mobile app records without a network; transcription then takes place on our servers, or on yours in On-Premise, including in air-gap mode.
Recapro and Fireflies.ai: comparison table
Facts verified on October 16, 2026 against the public sources cited in the notes.
Location of data at rest
Audio capture with no participant added to the meeting
Location of data at rest
Audio capture with no participant added to the meeting
Fireflies.ai is published by Fireflies.ai Corp., a company based in the United States. Source: fireflies.ai/privacy-policy, consulted on October 16, 2026 (archive). The same page states: “We do not use personal information for AI model training”.
Storage and processing in the United States by default (AWS and Google Cloud); Private Storage on the Enterprise plan (the customer’s AWS S3 or Google Cloud Storage, “stored in the EU, but processed in the US”); SOC 2 Type 2, GDPR, HIPAA, ISO/IEC 42001, Data Privacy Framework registration. Source: guide.fireflies.ai, Data storage and transfer, consulted on October 16, 2026 (archive). Standard contractual clauses: Fireflies data processing agreement.
Recording without a bot: Mac or Windows desktop app, speakers shown as “Speaker 1 / Speaker 2”, no audio or video file kept. Source: guide.fireflies.ai, Record without a bot, consulted on October 16, 2026 (archive).
Fireflies prices in dollars, per seat per month: Free at no cost, Pro $18 monthly or $10 annual, Business $29 or $19 annual, Enterprise $39 annual only. Source: fireflies.ai/pricing, consulted on October 16, 2026 (archive). Installation on the customer’s servers, transcription without a connection and a separate private debrief: not documented on these pages or on fireflies.ai/security (archive) as of that date.
Recapro Cloud: data at rest in France at Scaleway (Postgres and object storage, fr-par region); in transit, Cloudflare terminates TLS. Prices excl. VAT: Cloud Team €22.90/user/month (€17.90 annual), 5 users minimum; Fortress On-Premise €19.90/seat/month, 10 seats minimum, hardware extra from €4,990. Recapro holds no ISO 27001, SOC 2 or HDS certification. Source: Recapro price list.
Fireflies.ai or Recapro? depending on your constraint
Both tools record and summarize meetings. The choice mostly comes down to where processing happens, the certifications you expect and budget.
Choose Fireflies.ai if…
- Your meetings mostly take place over video calls and a Notetaker participant does not bother the people you meet.
- SOC 2 Type 2, HIPAA and ISO/IEC 42001 are among your purchasing criteria.
- Processing in the United States, governed by the Data Privacy Framework and the standard contractual clauses, meets your risk assessment.
- You budget in dollars and per seat: Fireflies Pro costs $10 per month on an annual plan.
Choose Recapro if…
- You want data stored and processed in France, or on your servers up to air-gap mode.
- You also record in-person meetings from your phone, even without a network.
- You want a private debrief separate from the shared summary.
- You need a published On-Premise price to build a budget.
What Recapro adds
Four Recapro capabilities, described with their conditions.
Storage in France
Recapro Cloud: data at rest in France at Scaleway (Postgres and object storage, fr-par region); in transit, Cloudflare terminates TLS. The open-weight AI models run on our servers.
On-Premise installation
With Fortress installed on your infrastructure, audio, transcripts and summaries stay on your servers. In air-gap mode, with no outbound connection, no third party has access to them. Subscription of €19.90 excl. VAT per seat per month, 10 seats minimum, hardware extra from €4,990 excl. VAT.
Private debrief
Recapro separates the summary shared with the client from your personal debrief: impressions, strategy, weak signals.
In-person meetings
The mobile app records a face-to-face meeting, even without a network; the audio goes to transcription once the connection is back. The desktop app records video calls without a bot.
Test Recapro alongside Fireflies.ai in 3 steps
Without canceling your current tool.
Free account
Create a Cloud Starter account, with 300 free processing minutes for life, no credit card.
Recording
Record your next meetings from the Recapro mobile app or desktop app, with no bot in the call.
Comparison
Compare the summaries on your own meetings before deciding.
Pricing
Three tiers. Same sovereignty.
Choose the level of isolation adapted to your criticality.
Fortress
Physical server installed on your premises (or on your existing servers). A single Sovereign Shield subscription, whatever the hardware tier.
~130 W max, about the same as a desktop PC left on. ≈ €210/year of electricity.
For 1 to 10 users
For 11 to 30 users
For 31 to 60 users
For 61 to 90 users
Custom configuration for large teams. Response within 24h.
Subject to compatible performance. Prior technical assessment.
Minimum 10 seats billed, i.e. EUR199/month: a 3-person firm pays the same Shield as a 10-person one. Above 10 seats, billing is strictly per seat.
Everything in Cloud Tailored, plus:
- Server installed on your premises (or your own servers)
- Air-gap: AI 100% disconnected from the internet
- No data ever leaves
- Hardware & commissioning included
- Fit for legal, medical, defense and finance
- Priority 24/7 support
Fireflies.ai
Competitor
/seat/month annual ($18 monthly)
- • Storage and processing in the United States (AWS and Google Cloud)
- • Unlimited transcription and AI summaries
- • Notetaker in video calls, no bot via the desktop app
- • Private Storage in the EU on the Enterprise plan
- • SOC 2 Type 2, HIPAA, ISO/IEC 42001
- • Installation on your servers: not published as of 2026-10-16
* Fair Use Policy: Usage is limited to 10 hours of audio processing per day per user, in compliance with working time legislation.
All prices are shown excluding tax (excl. VAT); VAT applies at the prevailing rate. Offers reserved for business customers.
"From" refers to the price of the first tier or the standard configuration, actually available; the final price depends on your configuration and the number of seats.
Fortress hardware is a fixed asset generally depreciable over 4 years; VAT is in principle recoverable, subject to your own accounting and tax regime (general information, not tax advice).
Your templates and your lexicon follow you from Cloud Tailored to Fortress.
Prices shown per seat per month: Fireflies Pro $10 annual or $18 monthly, Business $19 or $29; Recapro Cloud Team €17.90 excl. VAT annual or €22.90 excl. VAT monthly, from 5 users. At list price, Fireflies Pro costs less; the currencies differ, and so do the scopes. Fireflies does not publish an On-Premise price as of October 16, 2026; Recapro publishes its own. Recapro pricing details.
Recapro in regulated industries
For organizations that require controlled hosting or an On-Premise deployment.
Comparing several tools at once? See all our comparisons.
Nearby comparisons
- Recapro / Happyscribe Happyscribe transcribes, subtitles and translates files in more than 150 languages, in the cloud, with data hosted in the European Union. Recapro focuses on meeting summaries and can be installed on your own servers, up to air-gap mode. The facts below were checked on October 16, 2026. See the comparison
- Recapro / Plaud Plaud sells recorders (Note, NotePin, Note Pro) with an app and AI subscriptions. Its data is processed in AWS data centers in the United States, Europe (Frankfurt), Japan and Singapore. Recapro works with the mobile app and the desktop app, and keeps data at rest in France or on your servers. See the comparison
- Recapro / Pocket Pocket (HeyPocket) is a recorder that attaches to the phone, sold with an app and an optional subscription. On Cloud, Recapro works with the mobile app and the desktop app, with no recorder to buy. Here are the differences verified on October 16, 2026 against the publisher’s public pages. See the comparison
Fireflies.ai and Recapro: frequently asked questions
01
How does Fireflies handle European data?
Fireflies is registered under the EU-U.S. Data Privacy Framework and includes the standard contractual clauses (modules 2 and 3) in its data processing agreement. By default, data is stored and processed in the United States; the Private Storage option of the Enterprise plan allows storage in the European Union, with processing in the United States. Recapro Cloud: data at rest in France at Scaleway (Postgres and object storage, fr-par region); in transit, Cloudflare terminates TLS. Source: Fireflies help center, consulted on October 16, 2026.
02
Does Fireflies use my transcripts to train its AI models?
According to its privacy policy, Fireflies states “We do not use personal information for AI model training” and requires zero-day retention of meeting content from its sub-processors. Recapro does not train any model on your data either.
03
Does Recapro put a bot in meetings like Fireflies?
No. Recapro records from the participant’s mobile or desktop app, with no participant added to the meeting. Fireflies also offers recording without a bot through its desktop app, but speakers then appear without their names (“Speaker 1”, “Speaker 2”) and no audio file is kept.
04
Can Fireflies be installed on our servers?
An installation of Fireflies on the customer’s servers is not publicly documented on fireflies.ai as of October 16, 2026. The closest option is Private Storage (Enterprise plan): storage in your AWS S3 or Google Cloud Storage space, processing in the United States. Recapro Fortress installs on your servers, for €19.90 excl. VAT per seat per month, 10 seats minimum, hardware extra from €4,990 excl. VAT.
05
Does Recapro work without an internet connection?
The Recapro mobile app records without a network; the audio goes to transcription on our servers once the connection is back. In On-Premise, transcription takes place on your servers, including in air-gap mode, with no outbound internet connection. Fireflies does not document transcription without a connection as of October 16, 2026.
06
How much do Fireflies and Recapro cost?
Fireflies prices as of October 16, 2026, in dollars, per seat per month: Free at no cost, Pro $18 monthly or $10 annual, Business $29 or $19 annual, Enterprise $39 annual only. Recapro Cloud Team costs €22.90 excl. VAT per user per month, €17.90 annual, from 5 users; Fortress On-Premise €19.90 excl. VAT per seat per month, 10 seats minimum, hardware extra from €4,990 excl. VAT. Recapro pricing details.
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