Privacy Policy

Account data : email address, phone number and basic identifiers provided during registration and authentication.

Usage data : basic device/browser information to improve service reliability.

Content data : voice recordings, transcriptions, meeting reports, debrief notes and documents you submit. Do not include sensitive personal data unless strictly necessary and legal.

Organizational data : all business data (projects, meetings, summaries) is associated with your organization and isolated from other organizations.

We collect data directly from you (forms, recordings, reports) and automatically (cookies or similar). We use data to operate the Service, secure accounts, detect abuse, improve quality and provide support.

Local storage vs upload: Audio recordings are stored locally on your mobile device. A copy is uploaded to our servers only for transcription and report generation. Local audio files remain on your device and constitute the source of truth for audio playback.

Contract : to provide the Service (authentication, recording, report generation).

Legitimate interests : to improve reliability and prevent abuse.

Consent : when required for specific cookies or marketing.

Legal obligations : records and compliance obligations.

Data infrastructure : authentication, database and storage hosted in France/EU.

File storage : storage of transcription files, reports and temporary audio. Hosted in France/EU.

Voice transcription service : audio recordings are transmitted to an external transcription service to generate transcriptions. Audio files are deleted after processing.

Artificial intelligence service : transcriptions and contexts are transmitted to an external service to generate structured reports.

When providers are outside the EEA, we rely on appropriate safeguards (e.g., Standard Contractual Clauses) where applicable.

Account data: retained until you request account deletion.

Audio recordings and associated data: uploaded audio recordings, transcriptions and reports are retained according to an automatic retention policy configured by organization (90 days by default, minimum 30 days). After this period, data is automatically deleted from our servers. Local audio files on your device are not affected by this policy.

Temporary data: audio files used for transcription are deleted or archived after processing according to our retention policy.

We may retain aggregated or anonymized data that does not identify you.

Subject to conditions under applicable law, you may have rights of access, rectification, erasure, restriction or objection to processing, and data portability. You also have the right to file a complaint with a supervisory authority (in France, the CNIL).

We implement technical and organizational measures appropriate to the risk. No method of transmission or storage is perfectly secure.

The Service is not intended for children. Do not use the Service if you are below the age required to consent to data processing in your jurisdiction.

We may update this Policy from time to time. If the changes are significant, we will provide reasonable notice via the Service. Continued use after the effective date means you accept the changes.

TASKFORCE LABS -- 14 rue du Mesnil, 44230 Saint-Sebastien-sur-Loire, France. Email: [email protected]