AUTOMOTIVE SECTOR

Meeting reports for Automotive

Diagnostics, repairs, dealership meetings: Recapro transforms every exchange into an actionable report without exposing your manufacturer data.

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manufacturer data exposed

A sales advisor spends an average of 45 minutes writing up a dealership meeting report. That’s time lost for the next customer.

What

What holds back your dealerships

Time wasted on admin

Your technicians and sales advisors spend hours writing reports instead of serving customers.

Sensitive manufacturer data

Technical diagnostics, vehicle histories, commercial terms must not transit through uncontrolled clouds.

Lack of standardization

Every advisor writes differently. Reports are heterogeneous and difficult for management to exploit.

Fragmented workshop tracking

Verbal information exchanged between receptionist, technician and customer gets lost. No reliable written record.

Dealerships that digitize their meeting reports increase their client retention rate by 25%.

Recapro.ai

What Recapro delivers

Instant diagnostic report

The technician dictates observations during the intervention. Recapro generates a structured report with checkpoints, anomalies and recommendations.

Optimized dealership meetings

The sales advisor focuses on the customer. The structured report is generated automatically with proposed options and follow-up.

Native DMS integration

Synchronization with your Dealer Management System. Reports directly feed the client history and workshop tracking.

Offline mode in the workshop

Poor network coverage in the workshop? Recapro works offline and syncs as soon as connection is restored.

Compatible with your tools

Recapro integrates with your dealership ecosystem

DMS iCar Renault DMS Stellantis DMS AutoData Salesforce Automotive HubSpot Google Calendar Outlook Teams Gmail

What Recapro handles in practice

We don’t replace your teams. We eliminate paperwork so they can focus on customers.

Workshop diagnostic report

The technician dictates during the intervention: checkpoints, anomalies, parts to replace. Structured report generated automatically.

New/used vehicle meeting report

Test drive, financing, trade-in: the sales advisor dictates the summary and gets a report ready to file.

Workshop reception

The receptionist captures client requests verbally. Recapro generates a pre-filled repair order with identified work.

Vehicle handover

Walk-around with the client, explanation of completed work. The voice report is transformed into a signed handover sheet.

For whom

If your teams waste time writing instead of selling or repairing

Dealerships and groups

Multi-site, multi-brand. Standardize reports and monitor quality from headquarters.

Repair workshops

Workshop technicians, receptionists: capture every exchange without interrupting workflow.

New/used vehicle sales agents

Client meetings, test drives, negotiations. The report is ready before the client leaves the dealership.

Need deployment support?

For optimal Recapro integration in your organization, our partners NoBullshit Conseil support document process auditing, deployment and team training.

Discover the full journey

The questions you are going to ask

01

How do you write up a new or used car sales appointment without retyping it?

The sales advisor dictates a summary of the test drive, financing or trade-in, and Recapro (recapro.ai), an AI meeting notes app, generates a structured report with the options offered and the follow-up to plan. The document is ready before the customer leaves the dealership.

02

How do you keep a written record of what is said at service reception?

The service advisor captures the customer’s requests by voice, and Recapro generates a pre-filled repair order listing the work identified. During the job, the technician dictates checkpoints and parts to replace to get a diagnostic report. At handover, the walk-around with the customer becomes a handover sheet ready for signature.

03

Does Recapro work in a workshop with poor network coverage?

Yes. The mobile app, on iOS and Android, records offline and keeps going when the screen is locked. The recording syncs once the connection is back, then transcription runs on our servers in France with the Cloud offer, or on your own server in an on-premise deployment. The technician dictates at the workstation and the upload happens later, once the network returns.

04

How do you standardize quality committee and dealer network meeting reports across several dealerships?

Every site uses the same report format, and Recapro produces documents with an identical structure whichever advisor recorded them. The web dashboard brings the whole team’s reports together with full-text search. You can also ask questions across all your meetings to find a decision, along with the passages that support it. Head office monitors quality from these documents.

05

Do manufacturer data and commercial terms stay confidential?

Yes. In an on-premise deployment, manufacturer data, network discount grids and customer files stay on a server you administer yourself. On the Cloud offer, inference runs on our own servers in France with no third-party AI model, and no meeting content is used to train a model. Data travels over TLS and is encrypted in storage.

Dig deeper

Service reception, road test, dealer network meeting. None of it happens in front of a computer, and these pages address that constraint.